Agenda items submitted, then the agenda
Each department submits its agenda item request in a simple format; the agenda comes together in the clerk's office template, ready to send to council.
Use case · Automation
From agenda items to published minutes, without retyping.
Agenda, numbered compliant resolutions, minutes, decision tracking: the whole flow, not just the pieces. The clerk's office validates instead of retyping.
Where we start
The same information, retyped four times.
An agenda item request comes in from a department. It becomes a line on the agenda, then a resolution on the day of the meeting, then a paragraph in the minutes once the decision is made. Four documents, one piece of information, and in most clerks' offices, the same drafting work four times over, with numbering and decision tracking resting on one person's memory.
- The same information retyped four times: the agenda item request, the agenda, the resolution, the minutes.
- Resolution numbering redone by hand, with the risk of a duplicate or a gap in the sequence.
- Decisions tracked in a separate spreadsheet nobody really has time to keep current.
- And the minutes waiting, too often, on the memory of whoever was in the room.
What we built
A full flow, from submitted agenda items to publication.
Developed on request for clerks' offices, on a bank of hours, integrated with Munia.
The numbered resolution, and draft minutes
The resolution is drafted in the clerk's office template, with compliant numbering. Draft minutes are built from the agenda, or from the meeting recording once transcribed.
Validation, publication, tracking
The clerk's office reviews, corrects, signs. The minutes get published, and every decision lands in an up-to-date register, with no separate spreadsheet to maintain.
How it works
From workshop to go-live.
- 1
The workshop, half a day
Free, on your real agendas and minutes. We map where information gets retyped and where numbering slips.
- 2
Development, in weeks
We configure the clerk's office template, the numbering and the decision register, then validate with you on a real meeting.
- 3
Integration with your Munia
The flow lives inside the tool your team already uses, from submitted agenda items to published minutes. Training for the people involved is included.
- 4
Follow-up
We measure the time before and after with you, and adjust. Transcribing meeting recordings can be added on request.
Who it's for
Whoever carries council's official record.
Clerk's office
The template, the numbering and the legal references stay yours; the flow covers the agenda, the resolution and the minutes.
See the clerk's office pageGeneral management
An up-to-date register of council's decisions, without asking the clerk's office where a file stands.
See the general management pageRegional municipalities (MRC), for committees
Administrative committee, watershed or territory committees: the same flow, adapted to intermunicipal meetings.
See the regional municipalities pageQuestions
What we hear about this case.
No, they're exactly what we use. The flow is configured on your template, your numbering and your legal references, whether they follow the Cities and Towns Act or the Municipal Code.
The clerk, same as today. Munia produces a draft ready to review; nothing gets published without human validation.
It is transcribed, then structured by agenda item to build the draft minutes. The audio and the transcript stay hosted in Quebec.
Let's talk
One demo. 20 minutes. No commitment.
Tell us about your municipality and one pain point you'd like to solve. We'll show you how Munia (and Carange around it) handles it. Reply within 48 hours.